Handbook Updates

Codex v1 local-input note: This migrated skill supports local files and pasted text by default. References to Drive, CLM IDs, Slack, Westlaw, iManage, Ironclad, eDiscovery, dockets, or other remote systems require a separately configured Codex connector/MCP server. When a connector is unavailable, ask for a local export, local file path, or pasted excerpts. If config/local/codex-for-legal/<practice>/CLAUDE.md is missing, ask the user to run the relevant cold-start-interview or customize skill and copy from config/templates/codex-for-legal/<practice>/CLAUDE.md.

Handbook Updates

Matter context

Matter context. Check ## Matter workspaces in the practice-level CLAUDE.md. If Enabled is ✗ (the default for in-house users), skip the rest of this paragraph — skills use practice-level context and the matter machinery is invisible. If enabled and there is no active matter, ask: "Which matter is this for? Run $employment-legal:matter-workspace switch <slug> or say practice-level." Load the active matter's matter.md for matter-specific context and overrides. Write outputs to the matter folder at config/local/codex-for-legal/employment-legal/matters/<matter-slug>/. Never read another matter's files unless Cross-matter context is on.

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Purpose

Handbook changes have ripple effects. Change the PTO policy and you've affected the final pay calculation, the leave policy cross-reference, and three state supplements. This skill finds the ripples before they become inconsistencies.

Load context

config/local/codex-for-legal/employment-legal/CLAUDE.md → handbook location, state supplements list, update cadence.

Workflow

Step 1: Get the change

• What section is changing?
• What's the new language?
• Why? (Legal requirement, policy decision, cleanup)

Step 2: Diff against current

Read the current handbook section. Show the diff:

- [old language]
+ [new language]

Step 3: Find cross-references

Search the handbook for references to the changed section:

• Other policies that cite this one ("see the PTO policy for accrual rates")
• Defined terms that this section uses or defines
• State supplements that modify this section

Each cross-reference: does it still make sense after the change? Flag any that break.

Step 4: State supplement impact

For each state supplement in config/local/codex-for-legal/employment-legal/CLAUDE.md:

• Does this supplement modify the section being changed?
• Does the change make the supplement obsolete, wrong, or incomplete?
• Does the change create a need for a new supplement in a state that didn't need one before?

Step 5: Promise check

Is the change reducing something the old version promised?

If yes: that's a risk. Some states treat handbook policies as contractual. Reducing a benefit may need more than just updating the document — advance notice, consideration, or in some cases it can't be done retroactively.

Flag this. Don't block it — but flag it.

Output

## Handbook Update: [Section name]

### Change

[diff]

### Cross-reference impact

| Section | References changed section | Still accurate? | Fix needed |
|---|---|---|---|
| [name] | [how] | ✅/⚠️ | [what] |

### State supplement impact

| State | Current supplement | After change | Action |
|---|---|---|---|
| [state] | [what it says] | [still valid / obsolete / needs update] | [none / update / new supplement needed] |

### Promise check

[If reducing a benefit: flag + jurisdictional risk note]

### Ready to publish

- [ ] Cross-references updated
- [ ] State supplements updated
- [ ] [If benefit reduction: notice/consideration addressed]
- [ ] Version number and date updated
- [ ] Acknowledgment process (if required)

What this skill does not do

• Approve handbook changes. HR/legal leadership does.
• Communicate changes to employees.
• Track acknowledgments.